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120276 1 (1982-04-20)

handle is hein.gao/gaobacxvr0001 and id is 1 raw text is: UNITED STATES GENERAL ACCOUNTING OFFICE V REGIONAL OFFICE SUITE 300-D, 2420 W. 26TH AVENUE DENVER, COLORADO 80211 Major General John W. Hudachek Commanding General Headquarters, Fort Carson and 4th Infantry Division Fort Carson, Colorado 80913 Dear General Hudachek: We have completed a limited survey of contract award and administrative procedures at Fort Carson. Our survey objective was to identify any significant or systemic weaknesses that result in inefficient, ineffective, or uneconomical practices. We examined five principal contracts and various award and adminis- trative procedures on other contracts. Our examination was performed in accord- ance with the Comptroller General's Standards for Audit of Governmental Organiza- tions, Programs, Activities, and Functions. le did not find any weaknesses in Fort-Carson's contract award and administrative procedures that warranted expanding our survey. However, we found that administrative procedures adversely affected payments on one custo- dial service contract, and that offered cash discounts were not always taken when in the Government's interest. These items, which were discussed in detail with you and members of your staff at our exit conference, are briefly described below. ADMIINISTRATIVE PROCEDURES AFFECTED CONTRACT PAYMENTS Three administrative procedures adversely affected payments on the Servicemaster custodial contract (awarded for the period March 1, 1980, through February 28, 1981). Also, we noted that the contractor has submitted a claim against the Government for $80,767 under the dispute clause of this contract. Although the effects of these procedures on the contract payments are not specifically discussed in the claim, they may have a bearing on its resolution. First, due to a mathematical error in adjusting monthly contract payments, the contractor was underpaid by over $300. The payment adjustments were neces- sary because oif several contract modifications which changed the contract amount. We were told that the underpayment has since been corrected. Second, contract deductions for services not performed exceeded the value of the services foregone. These deductions were made for periods when base closures due to inclement weather prevented scheduled services from being per- formed. however, the deductions were made in accordance with the contract terms. Fort Carson officials said that future contracts will provide for more equitable contract deductions in such circumstances. (99704451)

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