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120259 1 (1980-12-23)

handle is hein.gao/gaobacxvq0001 and id is 1 raw text is: 'D UNITED STATES GENERAL ACCOUNTING OFFICE REGIONAL OFFICE SUITE 300-D, 2420 W. 26TH AVENUE DENVER, COLORADO 80211 Mr. Jeff M. Sirnion Regional Forester Intermountain Region Federal Office Building 324 25th Street Ogden, Utah 84401 DL~?2 980 Dear Mr. Sirmon: The General Accounting Office recently c2i ed a limited survey of the Focurement practices and procedures of termountain Region This included procedures for determining needs, obtaining competition, making the purchase, and receiving and controlling the material or service acquired. Our survey was performed at the Regional Office, the Boise and Wasatch National Forests, the Wasatch Zone Office, and the Ogden and Idaho City Ranger Districts. We reviewed contracts for construction, maintenance and repair, tree thinning, tree planting, land appraisal, refuse removal, and vehicle rental. We also reviewed open market, over- the-counter, and imprest fund purchases. Our survey showed that adequate competition was obtained, and although we found a breakdown of the procurement process on a small number of contracts, generally the Region's procurement practices and procedures were satisfactory. Specific contract deficiencies are discussed below. Aircraft Maintenance and Repair Under one contract (Contract No. 53-84M8-O-811) awarded by the Regional Office for aircraft maintenance and repair, payments were made for charges at a flat rate even though the contract did not authorize flat rate charges. According to the Director of Administrative Services (Director), it was their original intent to include provisions in the contract for some maintenance at a flat rate, but the provisions were inadvertently omitted. Since the contract will be in force until January 18, 1981, the contract was modified to include a provision for flat rate charges for certain repairs. Although no flat rate charges were incurred under two other Region aircraft maintenance and repair contracts, the Director stated that these contracts will also be modified to include the same provision. Under the same contract (-811), the contractor subcontracted for the installation of an autopilot without the authorization of the Contracting Officer (CO). According to the Director, this was an administrative oversight which has been resolved by counseling the Contracting Officer's Representative and inspector on the requirements to obtain authorization from the CO before subcontracting is permitted. In addition, the Director stated that future contracts will be supplemented to give special emphasis to subcontracting and how it relates to repairs of components. (950610) Mea 0

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