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111693 1 (1980-02-29)

handle is hein.gao/gaobacxst0001 and id is 1 raw text is: INTER We found that internal controls at the Center could be improved and brought our findings to the attention of the Center's Director. We have more recently discussed these matters with the Deputy Assistant Secretary for Information Systems and again with Center officials in Bangkok. The officials generally agreed with our findings and certain corrective actions have been taken. The areas of our con- cern, which are discussed in more detail in the enclosure, include: --Identification of abnormally large dollar and local currency transactions for management re- view. --Comparison of reports which contain like data extracted from different source files to detect errors in processing. --Improvement of document control to prevent the loss or duplicate processing of the same transaction. --Improvement of internal control over cashier activities. I! IN / We also noted that, although the Center is making progress in obtaining needed incountry backup computer support, it is not storing key computer system supporting documentation, such as logic flow charts and system operations manuals, in a secure offsite location. JI ( (6~22/ C UNITED STATES GENERAL ACCOUNTING OFFI E WASHINGTON, D.C. 20548 NATIONAL DIVISION t The Honorable Thomas M. Tracy Assistant Secretary for Administration Department of State .LQ- 0 / Dear Mr. Tracy: As part of our review of the Department of St te's inter- nal controls over c~sh receipts and disbursements y overseas posts, we analyzed the processing of cash receipts and dis- bursements at the Foreign Affairs Data Processing Center in Bangkok, Thailand, during 1979. This was done to determine what controls existed and whether they were effective for manual and automated functions. . , 111643 - - 0 -

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