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108721 1 (1979-02-27)

handle is hein.gao/gaobacxsh0001 and id is 1 raw text is: UNITED STATES GENERAL ACCOUNTING OFFICE WASHINGTON, D.C. 20548 INTERNATIONAL DIVISION FEB 27 1973 Mr. John Thomas Assistant Secretary for Administration 108721 Department of State Dear Mr. Thomas: As agreed with you an ead, we have Made a limited Laeview of the Departmentr computer operations, The following 8bservations are based on a-review of-documents supplied to us and on discussions with you and Mr. Francis, the Director of the Information Systems Office. Need for a top-level ADP Steering Committee The Department's ADP resources have continued to expand and increase over several years and additional increases appear to be contemplated in the future. The importance of an effective and efficient ADP system to meet the Department's needs and the sizable investment in ADP resources suggests the need for an ADP Steering Committee with the active participa- tion of top management and user management and formal develop- ment of a long-range ADP plan. The plan as a minimum should include (1) objectives, (2) manpower requirements, (3) person- nel responsible for systems development, testing, and data conversion, and (4) estimated completion dates for segments of development and implementation. Such a Committee with active participation of top and user management to initiate, guide, and review the Department's data processing needs (i.e., systems proposals, hardware requirements, etc.) would lead to ADP projects with clear objectives, well- defined responsibilities, and end products that meet overall Department objectives. It would also ensure that the Department obtains optimum benefits from its ADP resources. Need for a system analysis review of existing and proposed systems The large number of operational systems or subsystems (about 53) and the development of 15 more suggests that an analysis is needed to eliminate systems duplication and proliferation. Th4)

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