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093977 1 (1976-07-14)

handle is hein.gao/gaobacxiv0001 and id is 1 raw text is: UNITED STATES GENERAL ACCOUNTING OFFICE REGIONAL OFFICE ROOM 201 415 FIRST AVENUE NORTH oq p SEATTLE, WASHINGTON 98109 JUL 14 197Q Dr John R Hogness, President University of Washington 301 Administration Building ! 73O Seattle, Washington 98198 Dear Dr Hogness LThe General Accounting Office has completed a limited survey of the procurement practices of the University of Washington under Federal grants and contracts While we did not note any improper payments, and while procurement practices were generally in conformance with Washington State Procurement Regulations, we believe there is an opportunity to obtain greater value from the limited funds available for the University's research work There appears to be a need to provide greater assurance that prices paid for equipment are reasonable ) We were unable to conclude that reasonable prices were obtained for most of the purchases reviewed because (1) there was extremely limited competition and (2) where only one price quotation was received adequate cost/price analyses techniques were not employed Limited competition was obtained because of (1) sole source designations on requisitions and (2) requisitions that, in effect, specified sole source and, therefore, resulted in only one price proposal or selection of other than the low bidder Purchase files did not always provide a complete record of the transactions They generally did not show evidence of advertising') (although most purchases over $500 apparently were advertised)!or the basis for concluding that the price was reasonable Also, the files in some instances did not show who price proposals were solicited from j We selected for our test eight projects (grants and contracts) which had not been closed out and which had relatively large expenditures in the equipment and supplies cost elements The larger purchases within these projects were selected for review LWe reviewed 27 purchases mounting to about $1,976,000 The prices of these orde s ranged from $750 to $794,000 and the average price was $73,000 Only one price quotation was received for 17 of

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