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093575 1 (1973-12-14)

handle is hein.gao/gaobacxgg0001 and id is 1 raw text is: 0357 UNITED STATES GENERAL ACCOUNTING OFFICE WASHINGTON REGIONAL OFFICE FIFTH FLOOR 803 WEST BROAD STREET FALLS CHURCH, VIRGINIA 22046 Mr. William R. MacDougall DEC 14 1973 Executive Director Advisory Commission on Intergovernmental Relations AC- Cr et / Washington, D.C. 20575 Dear Mr. MacDougall: In accordance with your request of July 20, 1972, we have completed our review of the financial operations of the Advisory Commission on Intergovernmental Relations for the fiscal year ended June 30, 1973, and the payroll and leave operations for the 8-month period ended September 1, 1973. Our review included an examination and verification of the time, pay, and leave records, a limited test of the other types of financial transactions entered into by the Commission, and an evaluation of the administrative procedures and internal controls under which these transactions are processed. The purpose of this letter is to confirm the matters discussed at our meeting of October 4, 1973. At that time we noted that the Commission (1) had not implemented some segments of its approved accounting manual and (2) did not have sufficient controls to prevent the incorrect accumu- lation of employees' leave, and the issuance and distribution of erroneous paychecks. In both cases you advised that appropriate corrective actions either have been or will be taken by the Commission. Each of these matters is discussed separately below. THE COMMISSION'S ACCOUNTING SYSTEM SHOULD BE IMPLEMENTED The Commission's accounting system was approved by the Comptroller General on June 8, 197,2. Although this system would provide information to meet the Commission's needs, we observed that several major segments of the system had not been implemented. General ledger should be maintained The General Accounting Officeos Policy and Procedures Manual for Guidance of Federal Agencies requires that accounting systems provide for prompt preparation of financial reports which clearly disclose significant

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