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093103 1 (1974-10-11)

handle is hein.gao/gaobacwzk0001 and id is 1 raw text is: oDS 013/0 UNITED STATES GENERAL ACCOUNTING OFFICE REGIONAL OFFICE 2006 WASHINGTON BOULEVARD BUILDING 234 STATE STREET DETROIT, MICHIGAN 48226 IIIIIIII I III l 11111 ll111111ll11 !! LM093103 OCT 1 1 1974 Command ig Off icr Navy Regional Finance Cnter Great Lakes, Illinois gggy DOCUET AVAILABLE Dear Sir: As part of our continuing review of the Navy's financial managoment system, we recently reviewed dis- btating operations at your activity. Ro found few monetary errors. However, we did identify problem in processing and paying dealers' bills. The monetary errors are summarized in the a-ppendir. The problems in processing and paying dealers' bills are discussed below. Lost Discounts Thousands of dollars in discounts are being lost each month because bills are not being pomptly sent to the disbursing office and the disbursing officer is not folloving up. in the 7 months ended July 31, 1974, 44 percent of available discounts were not taken -- an average less of $5900 a month. In almost all cases the discount periods had already expired before the disbursing office received the bills. The Navy Comptreller Manual (paragraph 046023-6) requires disbursing officers to maintain and periodically review records of lost discounts, identify activities responsible for continuing losses, and request corrective action. Tu September 1973 a command inspection team found your disbursing officer was maintaining records of lost discounts but was not reviewing the records, iden- tifying responsible activities, or requesting corrective action. In August 1974 we fotnd the situation had tot changed much. Although records of lost discounts were still being maintained, activities responsible for continuing losses were not being systematically identified. Also contacts [ 7c

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