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093022 1 (1971-03-31)

handle is hein.gao/gaobacwww0001 and id is 1 raw text is: 0 jE TATES G ,,,-AL i,-_jNT1NG OFF'CE WASHINGTON, D.C. 20548 CIVIL M BtISION Dear Mr. Batrus: As part of our continuing review of Post Office Department activities, the General Accounting Office has reviewed the Department's management of its various reporting systems. -Our review included an examination of Department policies, handbooks, and reports, and discussions.with postal officials at Department headquarters. The Department does not maintain a record of the number, types, purpose(s), data requirements, or associated costs of all its reporting systems or reports generated throughout the Department. Consequently, the possibility exists that some of the systems and/or reports produced have doubtful value. For example, in our letter to you dated August 12, 1970, concerning our survey of the use of resources-machines and people-in three mechanized post offices, we advised you that we found overlapping and unneeded reports among the relatively few that we examined at the three post offices. We note, however, that the Reports and Records Management Division, Office of Management Systems, Bureau of Finance and Administration, is in the process of installing a reports management program. Department offi- cials advised us that full implementation-of the program will result in a more efficient information system by eliminating duplication of records and reports and by providing managers only data needed to meet their specific requirements. On the basis of our review and discussion with Department officials, it appears that the plan being followed by the Division, if effectively implemented, will improve the management report- ing systems. - Accordingly, we do not, at this time, have any plans for expanding the review or issuing additional reports on'the results of our work. However, we contemplate some additional review work after implementation of the Reports and Records Management Division's reports management program. We wish to express our appreciation for the cooperation extended to our representatives during the review. Sincerely yours, Max A. Neuwirth Associate Director C_, , Mr. Frederick E. Batrus Executive Assistant to the Deputy Postmaster General 50TH ANNIVERSARY 1921-1971 Man'97

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