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092872 1 (1971-09-15)

handle is hein.gao/gaobacwtd0001 and id is 1 raw text is: C) UNITED STATES GENERAL ACCOUNTING OFFICE WASHINGTON REGIONAL OFFICE FIFTH FLOOR 803 WEST BROAD STREET FALLS CHURCH, VIRGINIA 22046 SEP 1 5 1971 LM092872 Dear Mr. Starobin: We have made a limited review to determine whether the Department of General Services was effectively managing the District of Columbia's land- holdings which, according to the June 30, 1970, financial statements of the District, were valued at $40 million. We reviewed the Department of General Services' policies and proce- dures with respect to its management control of land, examined inventory records maintained by the Department, and viewed selected parcels of land to verify the accuracy of these records. In addition, we examined that section of the District of Columbia's financial statements pertaining to its landholdings to determine whether these statements were in agreement with inventory records. We believe there is a need for improved procedures and controls to insure that the District's landholdings are properly managed. Specifi- cally, effective procedures and controls are needed to assure that (1) inven- tory records are accurate, (2) landholdings are reviewed periodically, and (3) financial statements include accurate information on property resources. These matters are discussed more fully below. NEED FOR ACCURATE INVENTORY RECORDS Inventory records of landholdings must be accurate if they are to be of maximum assistance to management in the procurement, utilization, trans- fer and disposal of property. We found that the inventory records maintained by the Department of General Services were inaccurate. Perpetual inventory records of real property owned, controlled, or under the jurisdiction of the District of Columbia are maintained by the Research and Documentation Branch, Department of General Services. The inventory records contain a brief description of the property, including property identification numbers and information as to whether the property is vacant or has been improved. At the time of our review, about 2,600 District-owned properties were listed in the inventory. We found that about 460 of these properties should have been deleted from the inventory because they were no longer 50TH ANNIVERSARY 1921- 1971

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