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UNITED STATES GENERAL ACCOUNTING OFFICC
WASHINGTON, D C 20548
CIVIL DIVISION
FEB 17 1970
Dear Mr. Lennartson.
We have made a review for the settlement of accounts of certify-
ing officers of the Consumer and Marketing Service (C&MS), Department%
of Agriculture-. Our review was made pursuant to the Budget and ..b,: _
Accounting Act, 192] (31 U.S C 53), and the Accounting and Auditing S
Act of 1950 (31 U.S.C. 67).
Our review, completed in December 1969, included an examination
of selected disbursement transactions and related administrative pro-
cedures and internal controls. We also examined reports on activities
reviewed by the Office of the Inspector General, Department of Agri-
culture, and evaluated the corrective action taken by C&MS thereon
We did not review program operations, nor did we review payroll activi-
ties, which are centralized in the Management Data Service Center,
New Orleans, Louisiana. Specific comments on certain weaknesses in
administrative operations which were revealed by our review follow
OPPORTUNITY TO REDUCE MILEAGE
COSTS OF HIGH MILEAGE DRIVERS
Our review re'vealed that during fiscal years 1968 and 1969 the
Compliance and Evaluation Staff had 18 high mileage drivers who traveled
723,971 miles in their privately owned automobiles (POA's), resulting in
a cost to C&MS of $65,157 or 9 cents per mile In contrast, the General
Services Administration (GSA) rate for a standard size sedan was $34 50
base rate per month plus $.033 per mile. Consequently, had GSA cars
been used, the cost to C&MS would have been $38,036, a possible savings
of $27,121.
We were informed by an official of the Compliance and Evaluation
Staff that unmarked cars were necessary for the performance of the
ofilcial duties of the employees and that cars were requested from GSA
in accordance with C&MS policy but were not available. Accordingly, the
1Effective August 8, 1969, the Food and Nutrition Service was
established in the Department of Agriculture. The consumer food program
activities formerly administered by C&MS were transferred to the Food
and Nutrition Service. Our audit covered a period prior to the reorgani-
zation and many of the activities reviewed are now functions of the Food
and Nutrition Service,
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