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092751 1 (1970-04-07)

handle is hein.gao/gaobacwqo0001 and id is 1 raw text is: UNITED STATES GENERAL ACCOUNTING OFFICE WASHINGTON, D.C 20548 C1V*L DIVISION APR 7 _1970 Mr C R. Jauchem Assistant Controller for Accounting Bureau of Finance and Administration Post Office Department Deat Mr. Jauchem. Our review of theSt Louis Postal Data Center's (PB administration of accounts payable in Iiated certain weaknesses in the procedures and con- trols pertaining to payments for rail and surface (highway and water) trans- portation services. We discussed these matters with Mr Elliott H. Forgosh, Acting Director, Financial Systems Management Division,on January 23, 1970, who stated that appropriate corrective action would be taken A brief summary of the weak- nesses are as follows NEED TO STRENGTHEN PROCEDURES FOR MAKING PAYMKENTS TO CONTRACTORS In fiscal year 1969, 173 incorrect payments amounting to about $306,000 were made on 155 contracts for surface transportation of mail At the time of our review aoout $278,000 had been recovered from the carriers Incorrect computations by St Louis PDC clerks and the IDC's failure to terminate pay- ments on expired contracts and to process change orders caused some of the incorrect payments Other causes were late receipt by the PDC of notices that contractors had deceased and/or that routes had been discontinued Also, postmasters made incorrect certifications of services rendered by contract carriers. In 10 other surface transportation contracts we reviewed, the St Louis PDC had made errors in computing payments which should have been detected by the PDC For example, one contractor was overpaid $38 92 as a result of a PDC clerk's computation errors The clerk advised us, after we brought the errors to his attention, that the overpayments would be recovered oy a deduc- tion from the payment due to the carrier in that period. The nature of the errors indicates that the Department should teview this matter to determine whether a final audit should be made of all terminated contracts 0a057Ir

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