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092749 1 (1970-04-15)

handle is hein.gao/gaobacwqm0001 and id is 1 raw text is: UNITED STATES GENERAL ACCOUNTING OFFICE WASHINGTON, D C 20548 INTERNATIONAL DIVISION APR 15 1970 Dear Mr. Macamber We have examined a selected nunber of the Department of State pay and allowance records for the period January 14, 1968, through January 11, 1969, and the time and attendance and leave records for the corresponding leave year. Such records were applicable to employees payrolled by the Departmentts payroll office in Washington, D. C., as well as American Foreign Service personnel payrolled at foreign posts, exclusive of those paid by the Regional Finance and Data Processing Center, Paris, France. Our review indicated that need exists for improvements in the maintenance of time and attendance and leave records in both Washington, D. C. and overseas posts. In this respect we found that numerous elerical errors had been made in the maintenance of such records. We found that the payroll functions, such as determination of salary rates and processing salary checks, generally were performed satisfacto- rily. However, we did note a few instances of incorrect payments due primarily to certain provisions of the Department's regulations not being followed; thus, we have issued exceptions in the amount of $905.50. Details of our findings together with our conclusions and recommen- dations are set forth below. Need for Better Maintenance of Payroll Records We exaiied the payroll and leave records of 300 employees selected at random, in accordance with scientific sampling techniques, from lists of 13,117 employees payrolled during the 1968 leave year. These 300 employees consisted of 185 assigned to Washington, 78 assigned to foreign posts, and 37 assigned to offices at both locations during the 1968 leave year. Our review of the selected payroll records maintained in Washington and overseas locations disclosed actual clerical inaccuracies valued at $5,295.60, as followas

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