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091622 1 (1967-09-29)

handle is hein.gao/gaobacwdb0001 and id is 1 raw text is: UNITED STATES GENERAL ACCOUNTING OFFICE WASHINGTON, D.C. 20548 CIVIL. DIVISION SEP 2 9 1967 Dear Mr. Boehm: We have made a review of the administrative controls over the receipt, distribution, and sale of publications by the field offices of the Office of Field Services, Department of Commerce. Our review was made pursuant to the Budget and Accounting Act, 1921 (31 U.S.C. 53), and the Accounting and Auditing Act of 1950 (31 U.s.c. 67), and included an examination of available records at the Office of Field Services (OFS), Washington, D. C., and at the Dallas and Hovston, Texas, field offices. We also interviewed field personnel and Washing- ton officials of the Office of Administration for Domestic and Inter- national Business, OFS, and certain other organizational units of the Department of Commerce. Our review did not include an evaluation of the manner in which OFS activities, other than the publications .dissemination activity, were being carried out. Our review disclosed that, although controls over Government Printing Office publications sent to t:Ae field offices appeared generally satisfactory, controls over Department of Commerce publica- tions sent to the field offices were not adequate because records were not maintained to show quantities received and quantities sold or otherwise distributed. As a result, we were unable to ascertain whether all receipts applicable to the sale.of publications were collected and accounted for. The 42 field offices of OFS, among other activities, disseminate Government publications to the general public either by sale or by distribution free of charge. These publications include (1) Govern- ment Printing Office (GPO) publications, which are printed by GPO and offered for sale by the Superintendent of Documents, distributed to his sales agents on a consignment basis, or supplied by the Superintendent of Documents to the originating units for official use, and (2) Department of Commerce publications, which may Le printed by GPO or by the Department, and are either offered for sale, supplied for official use, or distributed free of charge to selected recipients by the originating unit, the field offices of OFS, the Sales and Distribution.Branch of the Office of Administrative Services, or, in certain instances, by the Superintendent of Documents.

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