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090238 1 (1978-04-10)

handle is hein.gao/gaobacvxr0001 and id is 1 raw text is: UNITED STATES GENERAL ACCOUNTING OFFICE WASHINGTON, D C 20548 LOGISTICS AND COMMUNICATIONS DIVISION APR 1 1378 The Honorable John P. White Assistant Secretary (Manpower, Reserve Affairs and Logistics) Dear Mr. White. :7 We have completed a study of the Department of Defense's (DOD) use of commercial documentation and procedures to purchase and pay for common carrier domestic freight transportation Since 1969 the Comptroller General, and now the Administrator of General Services, has authorized agencies and departments to procure and pay for small-shipment transportation services using the same forms that carriers use in their commercial business Authorization for such procedures was given because it had been determined that the use of Government forms for small shipments was cumbersome and unnecessarily costly, DOD has entered into agreement with a number of carriers to accept commercial forms in lieu of Government bills of lading (GBL). As yet, however, many local transportation officers are not taking advantage of the benefits of these agreements. In some instances transportation officers are preparing both commercial and Government forms where commercial forms alone would do. We believe DOD should reemphasize the use of commercial documentation procedures for small shipments-particularly those via the direct air carriers, air freight forwarders, and bus express carriers. DOD presently has authority to use commercial documenta- tion and procedures for all such domestic shipments provided the freight charges do not exceed $100. DOD can save on the administra- tive costs of preparing and processing documentation by making greater use- of these procedures. Furthermore, in the interest of uniformity, and because few of its shipments via these carriers cost more than $100, we believe DOD should request permission from GSA to use commercial forms and procedures for all domestic shipments via these three modes. LCD-77- 232

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