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089789 1 (1972-01-18)

handle is hein.gao/gaobacvtj0001 and id is 1 raw text is: UNTED STATES GENERAL ACCOUNTING OFFICE WASHINGTON, D.C. 20548 CIVIL DIVISIONJA 1 8 97 Dear Mr. Hargrove: As part of our continuin review of Postal Service operations, we have examined into certain payroll activities at the Atlanta Postal Data Center (PDC) and at the Atlanta and Columbus, Georgia; and Greenville, South Carolina, Post Offices. Minor weaknesses were noted in the Columbus and Greenville Post Offices and have been, or will be, corrected by the respective postmasters. The deficiency noted in payroll activities at the Atlanta Post Office, where the postal source data system is located, is discussed in the following paragraphs. Many employees at the Atlanta Post Office were overpaid for holiday leave and overtime by the PDC because of the computerized method used in determining the employee payroll amounts due. During pay periods 3, 1970 through 7, 1971, there were 171 overpayments of about $5,000 for 1,384 holiday leave hours. During the same period, there were 378 overpayments of about $3,000 for 1,726 overtime hours. Although most of the overpayments were collected in subsequent pay periods, an indeterminable amount of administrative expense was incurred in making reviews to identify the overpayments, make adjustments, and collect the amounts overpaid. Payroll procedures provide that employees are entitled to holi- day pay if they work on the holiday or are in a pay status for either the last hour of their scheduled workday preceding the holiday or the first hour of their scheduled workday following the holiday. For entitlement to overtime pay, an employee must be in a pay status for more than 8 hours in one day or 40 hours in one week. However, where an employee works beyond his daily tour of 8 hours but has leave without pay (LWOP) during the daily 8-hour tour, the hours in excess of such tour must be reduced by the LWOP hours to determine the over- time pay entitlement. Where an employee works on nonscheduled work- days, but has LWOP hours during his normal 40-hour week, the LWOP hours must be offset against the nonscheduled workday hours to determine overtime entitlement. The overpayments to employees at the Atlanta Post Office occurred because time and attendance data forwarded to the Atlanta PDC at the

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