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089533 1 (1973-06-06)

handle is hein.gao/gaobacvod0001 and id is 1 raw text is: SUNITED STATES GENERAL ACCOUNTING OFFICE WASHINGTON REGIONAL OFFICE FIFTH FLOOR 803 WEST BROAD STREET FALLS CHuRcH, VIRGINIA 22046 JUN 6 1973 Mr. Alan A. Beck Fiscal Management Officer Internal Revenue Service Department of the Treasury Washington, D.C. 20225 Dear Mr. Beck: As part of our continuing effort to assist Government departments and agencies in improving their administrative and financial management practices, we have completed a study of procedures followed by the Internal Revenue Service (IRS), Department of the Treasury, in authorizing routine temporary duty travel by its employees. Our primary objective in making the study was to determine whether IRS has made substantial cost savings, without loss of essential controls, through the use of a consolidated agencywide travel authorization in lieu of individual travel orders. We wanted to determine also whether these procedures could be applied on a. Government-wide basis. Our study, which was performed at the IRS national office, Washington, D.C., included a review of IRS' Consolidated Travel Authorization (CTA)--which covers all routine temporary duty travel performed by IRS employees during a fiscal year--and a review of related travel and fiscal regulations and procedures. We discussed with IRS officials the procedures used to administer the CTA, including procedures for authorizing and approving travel, obligating travel funds, advancing funds to travelers for travel expenses, and auditing travel vouchers. Based on data furnished to us by members of your staff, we estimate that in fiscal year 1973 IRS will realize savings of about 26,026 man-hours costing about $150,246 as a result of the consolidated travel authorization procedures. These savings will be realized because the use of the CTA has eliminated the need to prepare thousands of individual travel orders for routine temporary duty travel performed during the fiscal year. These savings will be offset by the cost of updating and printing the annual CTA which, according to an IRS official, is relatively insignificant. ..II..... m.*l.mm m . I I , ~ . .......... ..........

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