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089442 1 (1969-07-03)

handle is hein.gao/gaobacvky0001 and id is 1 raw text is: UNITED STATES GENERAL ACCOUNTING OFFICE WASHINGTON, D.C. 20548 CIVIL DIVISION JUL 3 1969 Dear Mr. Harrison. During our examinations of the financial statements of the Government Printing Office, we have noted that not all of the accounting procedures in the various sections of the Finance and Accounts Division are in written form and that of those that are in written form, many were either incomplete or are not consistent with the manner in which the financial trans- actions are handled. As an integral part of its accounting system, we believe that the Government Printing Office should develop an account- ing manual containing the detailed procedures and instructions for guidance of its employees so as to assure adherence to its prescribed accounting principles and standards. The General Accounting Office requires each executive agency to document its accounting system in an organized manual of in- structions and suggests that the manual describe the system in detail, display the forms used, state the procedural steps, and illustrate the reports issued. In addition, it suggests that the manual include a chart of accounts, a narrative statement regarding account content and timing of entries and sources of data, an identification of related subsidiary accounts main- tained, and a description of the prescribed accounting principles and standards. The Government Printing Office is not subject to the fore- going requirements as prescribed by the General Accounting Office for the executive agencies. Nevertheless, we believe that the requirement is an essential part of any adequate accounting sys- tem. We therefore suggest that the Government Printing Office document its accounting system in an organized manual of instruc- tions as described above. We would appreciate receiving your views on our suggestion.

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