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089348 1 (1971-01-18)

handle is hein.gao/gaobacvhx0001 and id is 1 raw text is: UNITED STATES GENERAL ACCOUNTING OFFICE REGIONAL OFFICE ~ou~ 502 U S CUSTOMHOUSE, SECOND AND CHESTNUT STREETS PHILADELPHIA, PENNSYLVANIA 19106 JAN 18 1971 Mr. Warren P. Phelan Regional Administrator Department of Housing and Urban Development Region Ill 900 Curtis Building 6th & Walnut Streets Philadelphia, Pennsylvania 19106 Dear Mr. Phelan: We have made a review for the settlement of the accounts of the certifying officer of Region III, Departmont of Housing and Urban Development, Philadelphia, Pennsylvania, through fiscal year 1969. The review consisted of an evaluation of selected administrative procedures and internal controls relative to receipts and disburse- ments and included such tests of financial transactions and records as we considered appropriate. Examinations into selective program activities were made to determine the adequacy of the financial management system as it pertained to transactions for which the certifying officer was responsible. We also reviewed the audit reports issued by the HUD Office of Audit as they related to the activities we examined into. We found the administrative procedures and internal controls to be generally satisfactory and the tested financial transactions to be processed in a satisfactory manner. Further, our review of selected program activities showed that the financial management system was generally adequate to assure that disbursement and collection transactions were valid, appropriate, and legal. We did note, however, certain indications of weaknesses in the imple- mentation of the system, which are described below. These were discussed with the Acting Assistant Regional Administrator for Administration, who informed us that corrective actions had been taken or were planned. 1. We found that an inspection and audit fee of $750 was not deducted from the initial grant payment made to a public body participating in the urban beautification and improvement program. The grant contract provided that the Government be compensated at a fixed fee for its inspections and audits ot the project, that this fee be payable when the first requisition for a grant payment was approved, and that it be paid by deducting

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