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089101 1 (1975-05-19)

handle is hein.gao/gaobacvcv0001 and id is 1 raw text is: UNITED STATES GENERAL AcCOUNTING OFFICE 0 ¶ l REGIONAL OFFICE SUITE 3O0-0, 2420 W. 26TH AVENUE DENVER, COLORADO 80211 May 19s 1975 Commander Air Force Accounting and Finance Center 3800 York Street Denver, Colorado 80205 Dear Sir: Our review of temporary lodging allowance (TLA) payments reveals that TLA vouchers are not always sufficiently documented with a member's recog- nized expenses and his daily income allowances for us to determine the propriety of the payments, in our settlement of disbursing officer's accounts. We generally have to request details of member's expenses and his daily in- come allowances from the disbursing officers in order to determine the correctness of the payment. We attribute the lack of documentation in support of TLA payments to inadequate instruction on the administration, control, disposition and retention of expense and allowance data used in TLA computations. It is our view that detailed expense and daily income allowance data, considered in the TLA computation, must support the disbursement and be made a part of the disbursement voucher. We are aware that the Directorate of Plans and Systems has recognized this problem. By memorandum dated December 11, 1974 to Headquarters, United States Air Force, AF/DPXVE, they proposed that the JTR, paragraph M4303, be revised to clarify and simplify the administration of TLA, giving recognition to the need for documentation to support TLA payments. We fully concur with this proposal. In view of the delay, however, in adop- tion of the proposal, we believe that instructions should be issued in the meantime to accounting and finance officers requiring income and ex- pense data, in their present form, be attached to all TLA vouchers paid for periods in excess of 10 days. Please advise of the actions taken. Sincerely yours, Irwin M. D'Addario Regional Manager cc: Comptroller of the Air Force Air Force Audit Agency Office, AFAFC

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