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088951 1 (1971-01-25)

handle is hein.gao/gaobacuxn0001 and id is 1 raw text is: UNITED STATES GENERAL ACCOUNTING OFFICE REGIONAL OFFICE ou ROOM 403, U.S. CUSTOMHOUSE. 610 SOUTH CANAL STREET CHICAGO, ILLINOIS 60607 JAN 2:,- 19171 Mr. Burton C. Klietz Finance Officer U. S. Department of Agriculture Agricultural Research Service Minneapolis Finance Office 123 East Grant Street, 2nd Floor Annex Minneapolis, Minnesota 55403 Dear Mr. Klietz: We have made a review for the settlement of accounts of the certifying officers at the Minneapolis Finance Office of the Finance Division of the Agricultural Research Service, for the period April 1, 1967, through July 31, 1970. The review was made pursuant to the Budget and Accounting Act, 1921 (31 U.S.C. 53) and the Accounting and Auditing Act of 1950 (31 U.S.C. 67). The review was completed in October 1970 and was directed primarily towards the settlement of the certifying officers' accounts, and included an examination of disbursements of funds and related administrative procedures and controls. We did not examine program type activities nor did we review payroll operations. We found that generally, administrative procedures and controls were effective and that generally, the financial transactions reviewed were processed in a satisfactory manner. However, the following items were discussed with you and your staff and cor- rective action was taken or promised. We found there is a need for: --better documentation for more effective control over partial payments on contracts. --limiting the number of travel vouchers an individual may submit in any one month. --review of travel advances to reduce those excess to needs.

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