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088948 1 (1971-06-06)

handle is hein.gao/gaobacuxk0001 and id is 1 raw text is: ITED STATES GENERAL ACCOUNTING OFFiCE 0 WASHINGTON, D.C. 20548 O CIVIL DIVSION 17 Dear Mr. Washington: The General Accounting Office has made a review of small open market purchases made by the District of Columbia Government. We reviewed the District-wide policies and procedures that are to be used for such pur- chases and tested the extent to which such policies and procedures were being followed by examinipg selected procurement transactions. In 1953 a procurement office--now designated the Bureau of Procure- ment, Department of General Services--was established for the expressed purpose of obtaining the maximum advantages of centralized purchasing. However, to accelerate major procurement and to minimize the volume of minor procurement transactions in the Bureau, the heads of all District departments and offices (agencies) are authorized to make purchases directly from vendors for supplies and services within certain limitations. These officials may delegate this authority to other officials within their respective agencies. Information provided by the Bureau of Procure- ment in September 1970, showed that there were 61 agencies in the District and that the authority was delegated to over 300 District employees. Bureau of Procurement statistics show that small open market purchases increased from $2.1 million in fiscal year 1965 to $5.6 million in fis- cal year 1969. The statistics show that during fiscal year 1968, District agencies issued 38,675 purchase orders, totaling about $4.6 million, under the authority to purchase supplies and services on the open market. For our review, we examined about 5,300 of the fiscal year 1968 purchase orders totaling $555,000. These purchase orders were classified by the District in commodity groups 53 - hardware and abrasives; 75 - office supplies and devices; 79 - cleaning equipment and supplies; and 80 - brushes, paints, sealers, and adhesives. Our review showed that District agencies do not always adhere to the established policies and procedures for small open market purchases as discussed below.

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