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RCED-96-58R 1 (1995-12-28)

handle is hein.gao/gaobaclaq0001 and id is 1 raw text is: GAO United States General Accounting Office Washington, D.C. 20548 Resources, Community, and Economic Development Division B-270736 December 28, 1995 The Honorable Martin R. Hoke House of Representatives Dear Mr. Hoke: Since the Secretary of Energy took office, she has taken over 100 domestic and foreign trips. Because of concerns about the extent of her trips as well as their expense, you asked us to review the Department of Energy's (DOE) expenditures for selected foreign trips. We agreed with your office to focus our work on (1) DOE's unsubstantiated payments, (2) a change in DOE's appropriations accounting, and (3) corrective actions. Also, as agreed, we audited the Secretary's first trade mission in July 1994 to India and obtained DOE's estimated costs for the most recent trade mission in August 1995 to South Africa. Enclosures I and II contain key information on these two trips. The trade missions were intended to promote cooperation in energy, the environment, and free trade and involved delegations of private sector participants as well as government officials. DOE's costs for a trade mission typically include commercial airfare, charter air services, subsistence, and lodging for the participants, as well as general administrative and logistical support. On foreign trips, DOE employees can also request the U.S. embassies to arrange for goods or services, such as lodging, communications, and ground transportation in support of their work and travel. DOE employees made various arrangements through the U.S. embassies for both the India and South Africa trips. In summary, DOE has not established written procedures that specify either the types of records to be kept or the process to follow ih obtaining support for foreign travel from U.S. embassies. During our audit of the India trip, DOE officials could not provide records to substantiate about $80,000 of DOE's total cost of about $730,000. In addition, DOE inappropriately shifted the source of funding GAO/RCED-96-58R, Unsubstantiated DOE Travel Payments /55

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