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IMTEC-86-14 1 (1986-07-28)

handle is hein.gao/gaobaboeu0001 and id is 1 raw text is: , ,J COMPTROLLER GENERAL OF THE UNITED STATES :7 WASHINGTON D.C. 20548 B- 220908 131256 To the President of the Senate and the Speaker of the House of Representatives This letter responds to the requirement of the!Defense Procurement Reform Act of 1984, Section 1252(a), for the Comptroller General to evaluate and report on the Secretary of Defense's plan to improve the Department of Defense's system for the management of technical data. The Assistant Secretary of Defense for Acquisition and Logistics transmitted the Data Management Improvement Plan to the General Accounting Office on November 13, 1985. The plan summarizes improvements and associated milestones that Defense officials deemed appropriate to include in the plan to satisfy the requirements of Section 1252(a). Section 1252(a) directed that the plan, at a minimum, shall address procedures for (1) indexing, storing, and updating items of technical data in a system; (2) developing, to the maximum extent practicable, a central index and locator system for technical data; and (3) assuring that entitled parties have timely access to complete and accurate technical data. The plan addressed these three areas and, therefore, met the minimum requirements of Section 1252(a). However, on the basis of our evaluation, we believe the plan does not adequately describe the scope and direction of the Department's current technical data improvement initiatives. Without this information it will be difficult to measure improvements as the plan is implemented. Department of Defense program officials defended their decision to limit the contents and scope of the plan because the'y believe the law requires only the most significant improvements relating to the act's specific requirements be included in the plan. These officials told us that all actions outlined in the plan are initiatives of the military services and the Defense Logistics Agency who are expected to fully implement them. During the course of our review, we noted that the Department's Computer-Aided Logistics Support Study Group had also developed a plan to, among other things, improve technical data management. A report prepared by the group recommended that, at a minimum, a Department implementation steering group be appointed with planning and program approval authority over actions taken to implement the recommendations and proposed strategy to achieve a GAO/IMTEC-86-14

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