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AFMD-85-71 1 (1985-08-20)

handle is hein.gao/gaobabntc0001 and id is 1 raw text is: I7A3 UNITED STATES GENERAL ACCOUNTING OFFICE WASHINGTON, D.C. 20548 ACCOUNTING AND FINANCIAL MANAGEMOr DIVISION AUGUST 20, 1985 B-2 19535 Lt. General Donald M. Babers Director, Defense Logistics Agency 127743 Dear General Babers: Subject: Information on Duplicate Payments to Contractors by the Department of Defense's Defense Logistics Agency's Defense Contract Administration Services Region in Cleveland, Ohio (GAO/AFMD-85-71) Representative Jack Brooks, Chairman of the Subcommittee on Legislation and National Security, House Committee on Government Operations, asked us to examine the issue of duplicate payments by the federal government. Much of this concern stemmed from reports during the summer of 1984 that several agencies had paid a Maryland firm more than once for the same services. In response, we have surveyed payment procedures at selected federal payment centers which process a large number of invoices, including your Defense Contract Administration Services Region (DCASR) in Cleveland, Ohio. The results of our work at other agencies are presented in separate reports.1 The principal objectives of our survey were to determine if duplicate payments were being made and to identify the existing internal controls for preventing more than one payment for the same goods or services. Title 7 of GAO's Policy and Procedures Manual for Guidance of Federal Agencies and the Department of the Treasury's Treasury Financial Manual for Guidance of Departments and Agencies require that agencies' controls over disbursements include the necessary safeguards to prevent duplicate payments. During our survey conducted between February and April 1985, we reviewed the Cleveland DCASR's fiscal year 1984 records IWe also completed surveys at a payment center for the General Services Administration (GAO/AFMD-85-70) and one for the Department of Justice (GAO/AFMD-85-72). (901384)

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