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AFMD-85-72 1 (1985-08-20)

handle is hein.gao/gaobabntb0001 and id is 1 raw text is: UNITED STATES GENERAL ACCOUNTING OFFICE WASHINGTON, D.C. 20548 ACAJOUNTNe AND FINANCIAL MA4ANMIN DIVMSON AUGUST 20. 1985 B-219535 The Honorable Edwin Meese IIU 11111 The Attorney General 127742 Dear Mr. Attorney General: Subject: Strengthening Internal Controls Would Help the Department of Justice Reduce Duplicate Payments (GAO/AFMD-85-72) In response to a request by Representative Jack Brooks, Chairman, Subcommittee on Legislation and National Security, House Committee on Government Operations, we examined the issue of duplicate payments by federal agencies. His concern had been prompted by information received during the summer of 1984 that several agencies had paid a Maryland firm more than once for the same services. We have surveyed this aspect of payment procedures at selected federal payment centers which process a large number of invoices, including one within the Department of Justice's Justice Management Division in Washington, D.C. The results of our work at other agencies are presented in separate reports.1 We conducted an automated comparison of payment data for the first 4 months of fiscal year 1985, the latest data available when we began our survey. That comparison revealed about 580 instances of payments involvinq $500 or more in which selected payment descriptors--company name, payment amount, document control number, accounting classification data, and company invoice number--were identical. We judgmentally selected 30 of those potential duplicate payments and by reviewing supporting payment documents confirmed that 4 involving about $4,600 were NWe also completed surveys at a payment center for the General Services Administration (GAO/AFMD-85-70) and at one for the Department of Defense's Defense Logistics Agency (GAO/AFMD- 85-71). (901384)

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