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AFMD-84-30 1 (1984-01-09)

handle is hein.gao/gaobabnfo0001 and id is 1 raw text is: COMPTROLLER GENERAL OF THE UNITED STATES (-F---P--. jt/1 WASHINGTON D.C. MSI2~O B- 9 6 January 9, 1984 The Honorable Danny L. McDonaldII111 1111 Federal Election Commission 123202 Dear Mr. McDonald: Subject: Withdrawal of Approval of the Federal Election Commission Accounting System (GAO/AFMD-84-30) We have completed a review of the Federal Election Commission accounting system in operation, as requested by the Commission. Our review revealed substantial deviations from the system design we approved on September 30, 1981. The deviations led us to con- clude that the system was not operating in accordance with the approved design and that it does not comply with General Accounting Office standards. Therefore we must withdraw approval of the system until the deviations have been corrected. The deviations have been discussed with Commission staff, and we have provided them a detailed description of our findings. The nature of the more significant deviations is summarized below: --Lack of basic documentation for portions of the system that have been automated since the system was approved. Such documentation is needed to describe how data are to be coded, entered, verified, and otherwise controlled. The lack of this documentation, in combination with losses of accounting staff, created backlogs, record errors, and a general loss of financial control and reliability of financial data at the Commission in 1982. --Nonoperation of a transaction register that is needed to provide financial information on the accrual basis, and to complete the accounting cycle for certain transactions. Nonoperation of this register results in misstatement of certain account balances and inaccurate accounting reports, unless manual adjustments are made. --Lack of certain subsidiary files that are needed to support related general ledger account balances, and to provide con- trol by periodically reconciling the subsidiary files to the general ledger accounts. --Nonuse of several necessary general ledger accounts that are needed for adequate disclosure of the Commission's financial position and costs of operations. (905081) o;-1Ls~7~

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