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AFMD-83-89 1 (1983-09-30)

handle is hein.gao/gaobabndf0001 and id is 1 raw text is: UNITED STATES GENERAL ACCOUNTING OFFICE WASHINGTON, D.C. 20548 ACCOUNTING AND FINANCtIM MANAGMENT DIVISION B-208490 SEPTEMBER 30, 1983 The Honorable Augustus Hawkins Chairman, Joint Committee on Printing Congress of the United States 122545 Dear Mr. Chairman Subject: Review of the qovernment Printing Office's Cost Estimate for the Cooperative Map Program (GAO/AFMD-83-89). This report is in response to the former chairman's February 10, 1983, request that we determine the accuracy of the Government Printing Office's (GPO's) estimate of the cost of a proposed co- operative map program. The program would distribute certain maps to libraries designated as depositories for government publications pursuant to title 44 U.S. Code. The chairman also asked us to de- termine whether GPO has the funds and personnel resources necessary to implement the proposed program. The remaining issues raised in the chairman's letter (see encl. I) will be addressed in separate reports. Our review included discussions with the officials responsible for the cost estimate and an examination of available supporting documentation. However, we were unable to compare the estimate to actual cost since the program is not operational. SUMMARY GPO did not develop a supported and complete estimate of costs for its participation in the proposed map program. GPO officials said the estimate was developed by its Library Program Service as a rough approximation of costs for use in initial planning of the program. However, we found that personnel involved in preparing the $250,000 estimate could not provide adequate supporting docu- mentation for $150,000 of that amount, which was included in the estimate for distribution costs. In addition, they were unable to identify all costs of administration, space, and equipment to be incurred in implementing the program. GPO officials said they plan to revise the estimate when they have more reliable data on deposi- tory library map selections. Without a reliable estimate, we cannot determine if GPO has the funds and personnel to implement the program. While GPO (916666) )i) l: i

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