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AFMD-83-85 1 (1983-07-21)

handle is hein.gao/gaobabnay0001 and id is 1 raw text is: UNITED STATES GENERAL ACCOUNTING OFFICE WASHINGTON, D.C. 20548 ACCONTMN AND onNAMMUL MA41KMM DONmOI4 B- 207031 JULY 21. 1983 The Honorable Caspar W. Weinberger The Secretary of Defense Attention: Office of GAO Report Analysis Dear Mr. Secretary: Subject: Army Can Benefit From Lessons Learned in Developing a New Facilities Management Information System (GAO/AFMD-83-85) We have recently completed our review of the Army's automated facilities engineer management information system known as the In- tegrated Facilities System (IFS). Because the system is being re- designed, we are not making recommendations now. However, we would like to share with you our observations which we believe will be beneficial in the redesign effort. The system has not fulfilled one of the Army's major goals of providing timely and accurate Departmentwide data on Army real property facilities, including the backlog of maintenance and re- pairs. The system was intended to be used by (1) installation man- agers for conducting facilities engineering operations and (2) the Department of the Army for compiling real property facilities in- formation for its own use and for reporting to the Congress. As you know, we issued a report to the Congress last year en- titled Improvements Needed in Operating and Using the Army Auto- mated Facilities Engineer Cost Accounting System (GAO/AFMD-82-27, May 19, 1982). The cost accounting system is an integral part of IFS. In our report, we said that the cost accounting system was not effective because --the information it generated was not used by installation managers, --data were not being entered accurately or promptly, and --the system contained design deficiencies. In response to our report, the Army agreed that the design, operation, and use of the cost accounting system needed improve- ment. To better meet the needs of the system users, and in con- junction with the procurement of new automated data processing 22 f(903040) 121952 QPDF

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