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HRD-83-50 1 (1983-06-21)

handle is hein.gao/gaobabmzw0001 and id is 1 raw text is: UNI rED STATES GENT-kA,, ACCOUNII, u , L WASHIN'GION. D.C. 20548: HUMAN RESOURCES D)IVISION June 21, 1983 Mr. Nelson J. Sabatini Acting Deputy Commissioner for Management and Assessment, Social Security Adminit1,tioi Department of Health and Human Services Dear Mr. Sabatini: Subject: The Social Security AdminLtratiorL's Manageinent of Personal Property at lleadqu:-rt-.ri 'Needs itiprovement (GAO/HRD-83-50) The General Accounting O~fice has completed iLs review of the management of personal property at the Social Security Administration (SSA) headquarters. Personl property is office furniture and equipment required tor SSA operations. Property management means the management of and accountability for personal property including its receipt, storage, issue, utilization, and disposal. The capitalized value of SSA's personal property nationwide is about $164 million of which about $143 million is located at SSA headquarters. We found that SSA does not have an accurate record of its personal property or where it is located. This problem exists because SSA reorganized several times and, in the process, noved personal property without keeping track of it, and did not take annual physical inventories of personal property as required by its regulations. Also, proper controls have not existed to prevent the loss or theft of personal property, and while our work was not directed toward detecting fraudulent acts, we found that from January 1981 through March 1982 over $12,000 worth of sensitive SSA property--items vulnerable to theft--was reported stolen at the SSA headquarters, and about $60,000 more nationwide. in addition, we found that SSA does not --have accurate inventory records of its stored personal property, --adequately coordinate the disposal of excess property with the General Services Administration, and --make annual property accountability sucveys of its property. (LO5162)

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