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B-256156 1 (1994-06-15)

handle is hein.gao/gaobablid0001 and id is 1 raw text is: U1AD a Comptroller General 7e of the United States 445206 Wauingu n, D.C. 20648 Decision B-256156 June 15, 1994 Mr. James Q. Kohler, Jr. Chief, Financial Operations Division Office of the Comptroller U.S. Information Agency Washington, D.C. 20547 Dear Mr. Kohler: This is in response to your letter, dated December 27, 1993, concerning the claim of Ms. Nancy Lang for $265.85. You advise that in October 1992 Ms. Nancy Lang, a Special Events Coordinator of the United States Information Agency (USIA), made reservations for seven other employees and herself to attend a conference to be held in Charlottesville, Virginia, from October 15 through 19, 1992. At the time that arrangements had to be made for accommodations, the names of the actual employees who would attend were not known, and Ms. Lang used her Diner's Club Card to guarantee the reservations. Ms. Lang attempted to make reservations at the closest hotel or motel with the lodging cost within the government per diem allowance rate. In the instant case, the Cavalier Inn in Charlottesville was the closest motel, but Ms. Lang was informed that it could only accommodate three employees on the last two nights of the conference, October 18 and 19, 1992. Ms. Lang then contacted the Comfort Inn to make reservations for five rooms for October 18 and 19, 1992. When Ms. Lang and the other employees arrived at the Cavalier Inn on October 15, 1992, she was informed that the whole group could be accommodated for the entire stay. After being advised of this, Ms. Lang called the Comfort Inn and canceled the reservations for the nights of October 18 and 19, 1992, and received a cancellation number which she wrote down. However, when Ms. Lang received her Diner's Club Card bill, the Comfort Inn had charged her account for the rooms reserved for October 18, 1992. 1Ms. Lang was only charged for the first night because the motel was able to rent the rooms for the second night. 2 B-256156 0) to 0 a (6 Z,//n 5 q2

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