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PSAD-76-51 1 (1975-12-29)

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              COMPTROLLER GENERAL OF THE UNITED STATES  no '
                       WASHINGTON, D.C. 20548



B-178205                      ,f-'  DEC 29 1975    RELEASED

The Honorable William Proxmire                              0q0221
Chairman, Subcommittee on Priorities
  and Economy in Government
Joint Economic Committee

Dear Mr. Chairman:

     This is in reply to your request dated January 27, 1975,
for a full investigation of the procurement of foreign and
domestic petroleum products by the Department of Defense over
the last several years.

     Our review was made primarily at the Defense Supply
Agency and the Defense Fuel Supply Center, Cameron Station,
Virginia. These activities are responsible for the procure-
ment of bulk petroleum for the military services. We exam-
ined contract files, reports, and other agency records;
procurement policies and procedures; and data submitted by
contractors. We also discussed pertinent matters with knowl-
edgeable officials.

     Your primary concern seemed to address the question of
whether procedures followed by the Agency and the Center as-
sured the procurement of needed petroleum products at reason-
able prices. We concluded that although the Center had made
a genuine effort to procure petroleum products at the best
available prices, the procedures followed in many instances
had not given the Center adequate assurance that the prices
paid were fair and reasonable.

     Until early 1973 the Center procured domestic petroleum
needs through formal advertising--the preferred method of
procurement. It is assumed that formally advertised pro-
curements will cause the greatest degree of competition and
the lowest price available in the market place. However,
procedures followed by the Center, which allowed the sup-
pliers to bid on a part of the total quantity required and
by lots of various sizes at succeedingly higher prices,
might have limited the effectiveness of competition in pro-
viding reasonable bid prices.

     Because bids received in response to invitations is-
sued in early 1973 did not elicit offers to provide enough
fuel to satisfy requirements, the Center was forced to nego-
tiate contracts with suppliers. Market price data reported

                                                  PSAD-76-51

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