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B-175857 1 (1972-09-28)

handle is hein.gao/gaobabkjl0001 and id is 1 raw text is: by the Office Of Ceagressio - iat:, Ca Is kQPt by the 016trtbg@n 9,,U t'On$, a record I WASHINGTON, O.C. 20504 RELEASED SP817 B-175857 SEP 2 8 1972 0 Dear Senator Tower: K- Your April 25, 1972, letter requested us to consider the comments of Mr. lim Beard, Beard Transfer and Storage Co., Bryant, Texas, regard--,. ing thmethod of rejmb gG-,o emeXempieoyeesfor.oving.. oxenses. Specifically Mr. Beard was concerned that Government employees (1) could falsify weight tickets and be reimbursed for more weight than they actu- ally moved and (2) were banding together to obtain reduced rates from household goods carriers for mass moves thereby saving money for them- selves but not for the Government. You also requested that we direct our attention to the current method of reimbursing Government employees for moving expenses. We met with Mr. Beard and he stated that in the past he has been asked to falsify a weight ticket. However, he was unable to furnish any documentation concerning the incident and he could not furnish us with names, dates, or other specifics necessary to verify the incident. In his letter Mr. Beard cited a move made by 18 to 20 people from Texas A & M University to New Jersey as an example of how Government employees could save money for themselves by obtaining mass-movement rates. Our review of this particular move confirmed that there had been a potential for savings, but, that because of a breakdown in communica- tions, the transportation officer at origin had not been aware of the group transfer. We found that, had the transportation officer managed the transfer in accordance with existing regulations, the Government-- not the individuals--would have saved money. CURRENT POLICY FOR REIMBURSING GOVERNMENT EMPLOYEES FOR MOVING EXPENSES To put Mr. Beard's statements in the proper context, we believe it may be helpful to review the current policies and procedures for reim- bursing Government employees for travel expenses. The basic authority for paying Government civilian employees' travel and transportation expenses, including costs of shipping household goods and personal effects, is subchapter II, chapter 57, title 5, United States Code. The Department of Defense (DOD) Joint Travel Regulations, volume II, pertains to DOD civilian personnel and is based on the Office of Man- agement and Budget Circular A-56 (Government employees relocation allow- ances regulations). The regulations provide that, when transfer of household goods is authorized within the continental United States, ship- ments may be made under the commuted-rate system or the actual-expense method, depending on cost. ~31fOr~2:3

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