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B-197386(MRV) 1 (1980-04-02)

handle is hein.gao/gaobabjsr0001 and id is 1 raw text is: ,UNITED STATES RAL ACCOUNTING OFFICE WASHINGTON, D.C. 20548 IN REPLY REFER TO B178(MV OFFICE OF GENERAL COUNSEL M7.Gen Dal cw &c ~- ~April 2, 1980 Mr. Gene Daly 3850 Cynthia Drive Casper, Wyoming 82601 Dear Mr. Daly: This is in response to your letter of December 28, 1979, requesting our review of certain items on your recent travel vouchers w-i-dh have been disallowed by your employing agency, the Department c( of Energy (DOE). i In view of the statutes relating to our decision-making authority, we are unable to render a formal decision to you at this time. See 31 U.S.C. §§ 74 and 82d. However, on the basis of the information provided by you, we offer the following comments on your situation. If, after studying this information, you believe you are entitled to additional reimbursement for travel expenses, you may submit a claim through your agency to our Claims Group in accordance with the provisions of 31 U.S.C. § 71 and 4 C.F.R. Part 31. Your letter states that you have been denied reimbursement for certain meals consumed while on temporary duty travel on the grounds that these claims were excessive. You question the necessity for providing a complete justification for these expenses. However, we note that the determination by DOE to deny apparently excessive meal costs is consistent with recent decisions of our Office. See Charles J. Frisch, B-186740, March 15, 1977; and Norma J. Kephart, B-186078, October 12, 1976. In those decisions we held that em- ployees traveling on official business are entitled to reimbursement for only reasonable expenses for meals since employees are required to act prudently in incurring expenses. See also Federal Travel Regulations (FTR) para. l-l.3a and b. As we pointed out in Frisch and Kephart, the determination as to what constitutes reasonable expenses is primarily the respon- sibility of the employing agency. In order to provide guidance for employees traveling in high rate areas, we suggested that agencies consider issuing written guidelines to serve as a basis for review of an employee's expenses. See FTR para. 1-8.3b and Kephart, supra. 6/23

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