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B-197270 1 (1980-03-07)

handle is hein.gao/gaobabjrv0001 and id is 1 raw text is: &~ UNITED STATES GENERAL ACCOUNTING OFFICE WASHINGTON, D.C. 20548 March 7, 1980 The Honorable Max Cleland 10 Administrator Veterans Administration Dear Mr. Cleland: 29L19 ) 6 This responds to a letter from Mr. Con~rad R. Hoffman, Controller, Veterans Administration (VA), re5q;esti -at relief from liability be Igranted in the amount of $957 t rs. Annie Gunn, Alternate Cashie9, VA Medical Center, Tuskege_. Alabama, to cover a shortage in the advance account of the Class B Cashier, Mrs. Arlene Hutton. According to the record submitted, the Medical Center employed five cashiers. Mrs. Hutton, the Agent Cashier, and Mr. Dean Thomas, Assistant Cashier, were employed exclusively as cashiers while the three alternates, including Mrs. Gunn, had other jobs in Fiscal Service and served as cashiers only on a part-time basis as needed. The Agent Cashier, who had a cash advance of $60,000, maintained signed receipts for the amounts she advanced to the other cashiers for which they were personally responsible. The cashiers had separate cash boxes which were kept in a safe when not in use. Each cashier had a key to his/her own cash box. The Agent Cashier had the combination to the safe and the only key to the Cashier's Office, both of which were required to be turned over to one of the alter- nates in the event of her absence. The safe was opened at times during the day for the conduct of normal business. Duplicate keys and the safe com- bination were kept in a separate locked safe in the Medical Center Director's Office. In May 1979, a $20 shortage in Mrs. Hutton's cash advance and a re- velation by Mr. Thomas that his key would fit Mrs. Gunn's cash box caused concern that the cash boxes were not secure, and the Chief of the Fiscal Service issued a work order to Engineering Service to install new locks on all five of the cash boxes. In early June, 1979, locks inadvertently were changed on only three cash boxes, including Mrs. Hutton's and Mr. Thomas', but not on the cash box belonging to Mrs. Gunn. The safe combination was changed on June 5. According to the record, on ported to Mrs. Hutton and turned the Agent Cashier's office. Her ficient cash from Mrs. Hutton to the morning of June 13, 1979, Mrs. Gunn re- in her vouchers and the key to the door of vouchers reconciled and she received suf- bring her cash box total to $1,000. She 00 2901 OFFICE OF GENERAL COUNSEL IN REPLY REFER TO: B-197270 j3o q

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