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FGMSD-81-7 1 (1980-10-08)

handle is hein.gao/gaobabbcl0001 and id is 1 raw text is: UNITED STATES GENERAL ACCOUNTING OFFICE WASHINGTON, D.C. 20546 oIEIN O PINANOAL AM0 .4ML*t MANAEMO4 rS'rWo B-199914 OCTOBER 8,1980 The Honorable Sam Brlown 11 I IIl U1IN Director, ACTION 113494 Dear Mr. Brown: Subjects f ontrols Over Peace Corps Revenue and Expense TransactionsAFGMSD-81-7) This letter contains the results of our survey of accounting controls over expenditure and revenue transactions at Peace Corps activities in Guatemala, Ecuador, and Jamaica. Our survey disclosed weaknesses in controls over cash receipts, accounts receivable, and imprest funds at the Peace Corps in Jamaica and weaknesses in controls over imprest funds at the Peace Corps in Guatemala and Ecuador. We are bringing these weaknesses to your attention to help you discharge your re- sponsibilities under 31 U.S.C. 66a, which requires agency heads to provide effective control over, and accountability for, all funds for which they are responsible. At the Peace Corps in Jamaica, we identified a number of control weaknesses which are summarized below. --A receipt was not issued for each collection. Using prenumbered receipts is a basic control to help ensure that all collections are recorded and accounted for. --Collections were not deposited promptly as required. Instead, they were held for several months. Such delays increase the potential for misuse or loss of funds. --Collection efforts on amounts due for personal vehicle use were not adequate. As a result, many of these re- ceivables remained outstanding over 30 days. --Documentation requirements for petty cash disburse- ments were sometimes not followed. For example, the dates of disbursements were not always noted on the 2 )(905007)

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