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CED-80-93 1 (1980-04-28)

handle is hein.gao/gaobabamz0001 and id is 1 raw text is: RESTRICTED Pl ot to be -1ease utie 0 h RELEASED Accounti . t.ic... e Ousiec the. e e ofh e6'A: the basis , Ceneral - - ... ngressivnal ftelatons. specific aPProval UNITED STATES GENERAL ACCOUNTING OFFICE WASHINGTON, D.C. 20548 April 28, 1980 COMMUNITY AND ECONOMIC DEVELOPMENT DIVISION B-198505 -The Honorable Bennett M. Stewart House of Representatives 112199 Dear Mr. Stewart: ,-?? Subiect: Chicago Housing Authority Needs to Improve its Management and Controls Over Purchasi~n (CED-80-93) In response to your November 1, 1979, letter and discussions with your office, we surveyed the controls the Chicago Housing Authority (CHA) exercises over its procurement of goods and services. As agreed, we did not address the ele- vator maintenance contract because of a current investigation by the U.S. attorney. CHA needs to improve its management and controls over purchasing to ensure efficient and economical purchasing and guard against possible fraud. Although CHA's purchasing policies appear adequate on the surface, the CHA staff readily circumvented these policies. Controls designed to ensure free and open competition for large purchases are avoided through the use of order splitting and open purchase orders. Also, purchasing methods allowing project management personnel to make small or urgent purchases quickly are being abused. In addition, basic procurement management information, such as total purchases by vendor or by category, is not readily available at CHA. The accounting system is such that even total purchases can only be estimated. Requirement planning, important to purchasing management, is not systematically carried out because the needed information, although prepared, is inadequately disseminated. CHA's Executive Director agreed with our findings and said that management practices would be tightened to control the use of open purchase orders, charge accounts, and confirming pur- chase orders. Also, detailed budget material listings will be used to consolidate purchases and award contracts. / (383100)

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