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FGMSD-80-42 1 (1980-04-30)

handle is hein.gao/gaobabamx0001 and id is 1 raw text is: .40UNITED STTsGENERAL ACCOUNTING OFFICE 7 <, WASHINGTON, D.C. 20548 DIVISION OF FINANCIAL AND GENERAL MANAGEMENT STUDIES APRIL 30, 1980 B-196862 The Honorable Edward Hidalgo The Secretary of the Navy Dear Mr. Secretary: Subject: jiaval Supply Systems Command Acts to Improve 1Usefulness of Financial Reports Pr&duced by the Aviation Supply Office's Automated Allotment Accounting Syste1(FGMSD-80-42) This report discusses the need for and usefulness of financial reports produced by the Naval Supply Systems Com- mand's automated Allotment Accounting System. The Aviation Supply Office, a major user of the system, uses this system to keep all needed financial records for the Navy Stock Fund and to produce monthly reports showing allotments, obligations, expenditures, materials on hand and in transit, and accounts payable. Our review was part of a multiagency review on which we plan to issue an overall report to the Congress. As part of this work, we reported to you on January 15, 1980, on our review of the usefulness of financial reports produced by the Naval Resource Management System (FGMSD-80-19). Because of computer systems problems and the lack of an effective report revalidation program, the automated Allotment Accounting System produced reports that were inaccurate and so detailed and voluminous that managers and operating personnel made little, if any, use of them. The Aviation Supply Office estimated the value of assets and liabilities in preparing its fiscal 1979 budget reapportion- ment request because it did not have confidence in information from the automated Allotment Accounting System. The Aviation Supply Office estimated that the system overstated assets by $15.1 million and understated liabilities by $32.6 million. Certain reports from the system were too detailed and voluminous for effective management use. Thousands of pages of computer-produced accounting information were not used, /.cc i/6 6(901300)t AL/Pt

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