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FGMSD-80-19 1 (1980-01-15)

handle is hein.gao/gaobabacu0001 and id is 1 raw text is: UNITED STATES GENERAL ACCOUNTING OFFICE WASHINGTON, D.C. 20548 DIVISION Or FINANCIAL AND GENERAL MANAGEMENT STUDIES B-115369 JANUARY 15, 1980 The Honorable Edward Hidalgo The Secretary of the Navy Dear Mr. Secretary: Subject:LUsefulness of Financial Reports Produced by the Resource Management Systefl(FGMSD-80-19) This is the report on our review of the need for and I usefulness of financial reports produced by the''6source Man- agement System. This system is the Navy's accounting system for the Operations and Maintenance, Navy appropriation. This letter also covers our review of selected aspects of the Navy's Integrated Disbursement and Accounting system. Further, we considered the Navy's efforts to (1) periodically reevaluate the continued need for and usefulness of computer outputs and (2) eliminate unneeded reports and correct weaknesses in mar- ginal reports. This work is part of a multiagency review on which we plan to issue an overall report to the Congress. Managers and operating personnel at the naval command levels we reviewed generally do not use the uniform financial reports produced by the Resource Management System to control appropriated funds and manage day-to-day operations. The two main problems naval personnel have with these reports are (1) the information presented does not include all transactions as of the report date and (2) the report formats are confus- ing. To overcome these problems, naval managers run memoran- dum accounting systems to obtain needed information. These memorandum systems range from simple, manually kept worksheets to complex, automated systems run on time- shared computers. We could not obtain the total cost of op- erating the system. However, the timesharing costs for one automated system totaled about $35,000 in fiscal 1978. Also, it costs about $14,700 annually to produce two unneeded and unused monthly reports for just one naval field activity. The Integrated Disbursement and Accounting system, which the Navy expects to be fully operational by July 1984, should make the information on computer produced financial reports more complete and more timely. Implementation of the system, however, will not fully solve all known problems with report ., ' , (9 1300),\ 094,1 L ,,1 J ' V +

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