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LCD-78-124 1 (1978-11-27)

handle is hein.gao/gaobaayhb0001 and id is 1 raw text is: DOCUMENT RESUME 07920 - rC33284181 -L - / 7- 7 Privacy Act of 1974 Has Little Impact on Federal Contractors. LCD-78-124; B-130441. November 27, 1978. Released December 7, 1978. 27 -p. + 4 appendices (21 pp.). Report to Rep. Richardson Preyer, Chairman, House Committee on Government Operations: Government Information and Individual Rights Subcommittee; by Elmer B. Staats, Comptroller General. Issue Area: Federal Information: Protection of Information in ADP Systems (1403). Contact: Logistics and Communiations Div. Budget Function: General Governuen,1: General Property and Records Management (804). Organization Concerned: Department of Agriculture; Department of Defense; Department of Commerce; Department of the Interior; Department of Health, Education, and Velfare; Department of Housing and Urban Development; Postal Service; Department of Labor; Department of Transportation; Veterans Admin istration Congressional Relevance: House Committee on Government Operations: Government Information and Individual Bights Subcommittee. Rep. Richardson Preyer. Authority: Privacy Act of 1974 (P.L. 93-579; 5 U.S.C. 552a). Brooks Act (PL. 89-306). Executive Order 11717, F.LR. 1-1.327-4. F.P.R. 1-1.337-5. ORB Circular 1-76. ORB Circular A-108. 40 Fed. Reg. 44503. 40 Fed. Reg. 28948. 40 Fed. Reg. 28976. Under the Privacy Act of 1974, Federal agencies must publisi at least annually in the Federal Register notices on all their systems of records containing information about j.ople. Information to be published in the Federal Register describes categories of records maintained, sources for the information, and the routine uses of the records. Subsection 3(m) of the Privacy Act, the only one focusing on the private sector, states that, When an agency provides by a contract for the operation by or on behalf of the agency of a system of records to accomplish an agency function, the agency shall, consistent with its Mathority, cause the requirementA of the act to be applied to ,,ach system. Findings/Conclusions: The applicability of the Pri nacy Act to Federal contractors is not clearly understood, and implementation of subsection 3(m) addressing contractors has been given low priority by contracting agencies and by contractors. This is evident from: the sparse and sometimes unclear guidelines issued to implement subsection 3(m), the low level of training given to agency and contractor personnel to, acquaint them with the subsection, acknowledgement by aency officials that they had not included the Privacy Act clause in many cases where it should have been included, the almost complete lack of monitoring by contracting agencies, and the general absence of new initiatives by contractors obligated to

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