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HRD-78-142 1 (1978-09-21)

handle is hein.gao/gaobaayay0001 and id is 1 raw text is: DOCUMENT RESUME 07240 - (D26477291 Need for Increased Emphasis on Timely '%ntract and Grant Closeout Activities. BID-78-142; B-16- 22. September 21. 1978. 8 pp. + appendix (2 pp.). Report to Secretary, Departnent of Labor; by Gregory J. Ahart, Director, Human Resources Div. Issue area: Federally Sponsored or Assisted lamlcyment and Training Programs (3200); Federal Procurement of Goods and Services (1900). Contact: Human Resources Div. Budget Function: Eautation, manpower, and Social Services: Training and Employment (50t). Organizaticn Concerned: Employment and Training Administration. congressional Relevance: House Committee on Educati-n and Labor; Senate Committee on Human Resources. Authority: Comprehensiva Employment and Training Act of 1073 (39 U.S.C. 801). Manpower Developsent and Txaining Act (42 U.S.C. 2571). ORB Circular 1-102. OMB Circular A-110. In October 1975, GAO reported that the repartuent of Laborls (DOL's) Employment and Training Administration had a large tacklog 5f expired contracts and grants which had not kv, n closed out. That report recommended that DOL close out compl od contracts and grants and reduce associated advances outstanding and unliquidated obligations sore promptly tc inFrove the accuracy of quarterly closeout reports. This followup survey examined the progress DOL had &ade through march 31# 1978. Findings/Conclusions: Although the number of contracts and grants awaiting closeout had decreased about 195 to 3,5630 as of March 31. 1978g the amount of obligations had increased more than 100% to S8.6 billion. It was estimated that about 221 of the contracts and qrants awaiting closeout in March 1978 had terminated on ci before June 30, 1975. The Employment and Training Administration's closeouts have decreased significantly from more than 59650 contract and grant closeouts during fiscal year 1975 to about 2.100 and 2,601 in calendar years 1976 and 1977, respectively. Analysis of 110 of the quarterly reports submitted to headquarters by the regional offices during the period June 30, 1975, through March 31, 1978, demonstrated inconsistencies in the preparation of these reports providinS statistical and financial information on contract and grant closecuts. Written instructions for regional office use in preparing the quarterly closeout report were fcund to be inadequate in addressing several problems. Recommendations: The Secretary of Labor should establish specific criteria which can be used to measure the timeliness of closuout actions on expired coutracts and grants, establish goals and allocate the resources necessary to eliminate the closeout backlog# and improve the closeout reports' consistency and accuracy by seeing that persons responslble f¢c preparing the reports receive and follow

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