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GGD-77-93 1 (1977-12-26)

handle is hein.gao/gaobaawly0001 and id is 1 raw text is: DOCUMENT RESUME e (J2 0,4618 - [B00249213 ( //'we FBI Taking Actions to Comply Fully uith the Privacy Act. GGD-77-93; B-179296. December 26, 1977. 18 pp. + P appendices (88 pp.). Report to Rep. Richardson Preyer# Chairman, House Committee on Government Operations: Government Information and Individual Rights Subcommittee; by Elmer B. Staats, Comptroller General. Issue Area: Federal Records Manaqement (1400). Contact: General Government Div. Budget Function: Law Enforcement and Justice: Federal Law Enfozcement and Prosecution (751); General Government: General Property and Records Management (8014). Organization Concerned: Federa2 Bureau of Investigation; Department of Justice. Conures3ional Relevance: House Committee on Government Operations: Government Information and Individual Rights Subcommittee; House Committee on the Judiciary. Senate Committee on the Judiciary. Authority: Privacy Act of 1974 (5 U.S.C. 552). Since the enactment cf the Priracy Act of 1974, Federal agenci.-s have been required to report IL ihe Federal Register ail of their systems of records on individuals. The federal Bureau of Investigation (FBI) central recordr system is the main system under which all investigative, pt.Lsonnel, adainistrative, and other records are kept. Irforuation maintainei by field offices and foreign liaison offices is sent to FBI headquarters to be included in the central records systea. The PBI maintains a general index containiz names for future retrieval and other card -indexes, photo albums, ccntrol files, and computer listings. Findings/Conclusios: As of March 1917, the FBI had reported 12 systeps of records. Until April 1977, descriptions of the categoties of people in the central records system were general and thus inadequate for public access. 1cw tke notices in the Federal Register are more specific and prcvide a better basis for determining what files the FBI maintains. Information in some of the indexes could not be retrieved tbrough any published system. The FBI keeps 239 special indexes, exclusive of 28 classified indexes. Sixty-three of the indexes at headquarters and the field offices contained infcrmation that was not fully retrievable; all indexes kept by the foreign liaison offices cont&ined reti.Aevable information. Recoamendations: The Attorney General should require th. FBI Directcr to take one of the following actions with respect to indexes hav..ng nonretrievable information: make nonretrievable information on special inlexes retrievable as part of a system of records already published in the Federal Register; publib a separate rDotice in the Federal begis4.er Zor cach noLretrievaiile special index; or destroy, when permissible, the information Sn special indexes that is not retrievaLle through a published

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