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FGMSD-77-46 1 (1977-09-16)

handle is hein.gao/gaobaavyo0001 and id is 1 raw text is: DOCUMENT RESUME 03459 - [A26337?91 [Centralization of the Billing and Collecting Functions of the Foreign Military Sales Program). FGT1SD-77-46; B-174901. September 16, 1977. 5 pp. Report to Secretary, Department of Defense; by D. L. Scantl.-bury, Director, Financial and General Management Services niv. Issue Area: Accounting and Financial Reporting (28C-3). Contact: Financial and General Management Studies Div. Budget Function: Miscellaneous: Financial Management and Information Systems (1002). Organizaticn Concerned: Department of the N&vy; Department of the Army; Department of the Air force. Congressional Relevance: House Ccmmittee on Armed Services; Senate Ccomittee on Armed Services. Although centralization can is-rove accounting rystems and financial management, there are a number of weaknesses in the Air Force Accounting and Finance Center's billing and collecting systei which the Security Assistance Accounting Cent(r used as a model for its centralized system and certain other problems in the Army's and Wavy's systems which could adversely affect the centralized system. Findings/Conclusions: An improved system is needed to ccntrol the reporting of foreign military sales deliveries. The Air Force billing process did not insure that funds were received from foreign governments before incurring costs on their behalf. She Air Force accounting system also lacked adequate controls to insure that actual costs incurred for foreign military sales were billed to foreign gove.nments. Recommendations: The Security Assis-,ance Accounting Center should: establish a system to identify deliveries that are not reported or are reported at incorrect prices; change forecast procedures to make srre that forecasts for all costs to be incurred are included in billing statements; establish systems to assure tiat all costs are properly billed to fcreign governments; and establish controls to assure that revised Department procedures for collecting overdue and delinquent accounts are implemented and to take appropriate acticn on accounts now in a delinquent status. To help assure that the Security Assistance Accounting Center takes necessary acticn to ivrrove the billing and collecting system and to evaluate tle effect.iveness of the system's changes made since centralization, the Secretary of Defense should direct the Defense -udit Service to review the Cente.'s billing and collecting system. (SC)

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