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GAO-03-532R 1 (2003-03-11)

handle is hein.gao/gaobaamdw0001 and id is 1 raw text is: I Accountability * Integrity * Reliability United States General Accounting Office Washington, DC 20548 March 11, 2003 Mr. Robert Gardner Assistant Administrator/CFO for Finance and Administration Transportation Security Administration 701 South 12 Street, Suite 518N Arlington, VA 22202 Subject: Transmittal of Comptroller General Decision on the Transportation Security Administration's Time and Attendance Approval System Dear Mr. Gardner: This letter is to highlight for your attention and action internal control advice we offered in our December 2002 decision' to four certifying officers of the Department of Transportation (DOT). Their July 24, 2002 letter had requested a Comptroller General decision related to certifying payroll payments A copy of the decision is enclosed. Pursuant to 31 U.S.C. § 3529(a), the four certifying officers asked us whether the method of approving an employee's time and attendance (T&A) information in the T&A system, to which the Transportation Security Administration (TSA) is transitioning, meets the requirements of Title 6 of GAO's Policy and Procedures Manualfor Guidance of Federal Agencies (Policy and Procedures Manual). To assist you in implementing our internal control advice, we are enclosing a copy of our recently issued guidance Maintaining Effective Control Over Employee Time and Attendance Reporting, GAO-03-352G (Washington, D.C.: January 2003). The certifying officers expressed three concerns with the new T&A approval system. In their view, (1) approval is not occurring at the appropriate level, (2) data will not be checked against independent sources, and (3) the proposed rounding of an employee's start/stop time minutes will not provide a complete and accurate agency record. The certifying officers also asked whether GAO would relieve a certifying 'See Comptroller General Decision B-291001 (Dec. 23, 2002). 'Pursuant to 31 U.S.C. § 3529, disbursing or certifying officers or the head of an agency may request a decision from the Comptroller General in advance of payment when uncertain regarding authority to make or authorize particular payments. 3 This guidance replaces the 1996 revision to Title 6, Pay, Leave, and Allowances of GAO's Policy and Procedures Manual. The requirements applied in the enclosed decision, which are from chapter 3, Time and Attendance, were not changed by this guidance. GAO-03-532R Title 6 Liability Relief (TSA)

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