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B-171777 1 (1971-04-16)

handle is hein.gao/gaobaafht0001 and id is 1 raw text is: 0,LER COMPTROLLER GENERAL OF THE UNITED STATES WASHINGTON. D.C. 20548 //- v ) ), APR 1 6 1971 LM095580 Dear Mr. Thompson: By letter dated January 14, 1971, you requested that we ascertain whether a loss of equipment had occurred at the Atlanta, Georgia, obf1ce of the Equal Employment Opportunity./.f..l We examined into the procurement procedures and prac- tices for, and controls over, office equipment and furniture; reviewed pertinent records; held discussions with appropriate officials; and conducted a physical inventory of all office equipment and of a selected sample of office furniture. The results of our examination are discussed below. PROCUREMENT PROCEDURES EEOC instructions provide that regional offices submit for approval requisitions for supplies, materials, equipment, or services to the Chief, Management and Administrative Ser- vice3 Division, EEOC, Washington, D.C. All procurements are made by the Washington headquarters office; authority to ob- ligate or expend funds for such procurements has not been del- egated to regional offices. Procurements made by Washington headquarters for the re- gional offices are delivered directly to the regional offices. The regional offices furnish receiving reports to Washington headquarters, and suppliers submit their invoices to Washing- ton headquarters for payment. Washington headquarters also maintains records of all accountable property procured for, and charged to, the regional offices. PROPERTY RECORDS AND CONTROLS EEOC has not issued written instructions prescribing ac- countability for, and control over, office equipment and fur- niture. Washington headquarters officials told us, however, that such instructions were being drafted. 50TH ANNIVERSARY 1921-1971

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