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B-204387 1 (1982-02-24)

handle is hein.gao/gaobadkce0001 and id is 1 raw text is: / /'7s DECISION B-204387 't4. 2 THis 0F WAH1INQTDN, D, o01548 OATEi February 24, 1982 MATTER OF: Susan Gouge - fund advance Loss or theft of travel DIG EST; Employee, who permitted a secretary to pick :up travel advance funds during employee's travel, may not be'relieved of liability for funds which were, subsequently lost or stolen on the basis that she never obtained physical possession of them, Travel advancements are in theanature of a loan to the employee and thus are considered to be her personal funds. Having permitted another employee to pick up the funds for her, pursuant to agency procedures which allow an employee to send a representative, employee is liable for their loss, ISSUE Is an employee responsible for the loss or theft of travel advance funds which she permitted a secretary to obtain, pursuant to departmental practice allowing a repre- sentative to receive travel advance funds on the employee's behalf? The answer is yen. STATEMENT OF FACTS This action is in response to a letter dated August 5, 1981, from Mr. Harold R. Heiser, Chief, Accounting Branch, Division of Financial Management, Department of Health and Human Services, requesting a decision on the claim of Ms. Susan Gouge, an employee, for reimbursement of a lost or stolen travel advance in the amount of $202. Ms. Susan Gouge obtained authorization for a cash travel advance that was not ready at the time of her de- parture on temporary duty. The established procedure was for the traveler to either personally pick up the funds from the Imprest Cashier, or send a representative on his or her behalf. Ms. Barbara Winstead, the secretary who pr pared the travel advance papers for Ms. Gouge (and routinely did so on behalf of employees within-the department), assured Ms. Gouge that she would pick up the funds during Ms. Gouge's absence and hold them for her. I COMPTROLLER C 3MNIWRAL THE UNIT5ED BTArSU L4 FILEi

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