HeinOnline is a subscription-based resource containing thousands of academic and legal journals from inception; complete coverage of government documents such as U.S. Statutes at Large, U.S. Code, Federal Register, Code of Federal Regulations, U.S. Reports, and much more. Documents are image-based, fully searchable PDFs with the authority of print combined with the accessibility of a user-friendly and powerful database. For more information, request a quote or trial for your organization below.
![handle is hein.gao/gaobacxpx0001 and id is 1 raw text is:
DOCUMENT RESUEE
04536 [B0185075]
[Deficiencies in 8nIs Cohputer Tape Library]. November 30,
1977. 5 pp.
Report to William A. Medina, Department of Housing and Urban
Develoament: Assistant Secretary for Administration; by Richard
J. Voods, Associate Director, Community and Economi.c Development
Div.
Issue Area: Automatic Cata Processing: Acquiring aad Using
Resources (102).
Contact: Community and Economic Development Div.
Budget Functions Miscellaneous: Automatic Data Processing
(1001).
The Department of Housing and Urban Development (BUD)
uses about 26,000 computer tapes which aro stored and maintained
in HUD's tape library. The internal controls over these tapes
were reviewed to determine whether the tapes were adequately
secured and used. ?indings/Conclusieis: The Office of ADP
operations needs to strengthen its control over the library and
tapes. A significant number of tapes were held in the library
beyond the scheduled retention dates. This could have resulted
in additional costs because those tapes were unavailable fo:
reuse. Because of tape identification problems, librarians have
difficelty finding thousands of tapes, limiting or negating the
intended use of the tapes. About 4% of the 'apes may have b'en
lost or msplaced. During the times librari.ns are not on duty,
other personnel can gain access to computer tapes it they
possess a computerized security card. It is difficult for
librarians to prevent other personnel fro4 entering the library.
kccommendations: HUD should: make u physical inventory of the
computer tapes to correct incorrect listings used as contrcls
and coztinue the inventory on a periodic basis to retain a high
degree oZ accuracy, establish procedures to assure that tapes
are only retained for reasonable periods, and examine procedures
relating to access to the library to reduce the potential for
misplacement oz loss of tapes. (IRS)](ViewImageLocal?handle=hein.gao/gaobacxpx0001&div=1&collection=&method=preview&ext=.png&size=3)