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089530 1 (1973-06-13)

handle is hein.gao/gaobacvoa0001 and id is 1 raw text is: , ' UNITED STATES GENERAL ACCOUNTING OFFICE WASHINGTON, D C 20548 RESOURCES AND ECONOMIC DEVELOPMENT DIVISION JUN 1 1973 The Honorable William S Heffelfinger Assistant Secretary for Administration Department of Transportation Dear Mr. Heffelfinger As part of our continuing effort to assist Government departments and agencies in improving their administrative and financial management prac- tices, we have completed a study of procedures followed by the Federal Aviation Administration (FAA), Department of Transportation, in authorizing routine temporary duty travel by its employees. Our primary objective in making the study was to determine whether FAA has made substantial cost savings, without loss of essential controls, through the use of a general agencywide travel authorization in lieu of individual travel orders We wanted to determine also whether these procedures could be applied on a Government-wide basis Our study, which was performed at FAA Headquarters, Washington, D.C included a review of FAA's General Travel Authorization (GTA)--which covers all routine temporary duty travel performed by FAA employees during a fiscal year--and a review of related travel and fiscal regulations and procedures. We discussed with FAA officials the piocedures used to administer the GTA, including procedures for authorizing and approving travel, obligating travel funds, advancing funds to travelers for travel expenses, and auditing travel vouchers. Using data furnished to us by FAA officials, we estimate that in fiscal year 1973 FAA will realize savings of about 8,476 man-hours costing about $57,397 as a result of the general tiavel authorization procedures. These savings will be realized because the use of the GTA has eliminated the need to prepare thousands of individua3 travel orders for routine temporary duty travel performed during the fiscal year These estimated savings will be offset by the cost of developing the procedures and printing the GTA, wnich an FAA official estimated to be about $1,000. We noted no apparent loss of internal control over the administration of travel, including control over travel funds, incident to the use of the

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