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089035 1 (1977-03-16)

handle is hein.gao/gaobacvat0001 and id is 1 raw text is: UNITED STATES GENERAL ACCOUNTING OFFICE WASHINGTON, DC 20548 GENERAL GOVERNMENT DIVISION MAR 16 1977 Mr. Julian R. Dugas City Administrator District of Columbia Government Washington, D.C. 20004 Dear Mr. Dugas* We have been studying the District's management of its motor vehicle fleet to determine how effectively and economically city-owned vehicles are acquired and maintained. We noted that Metropolitan Police Department (MPD) marked and unmarked sedans are acquired by the Department of General Services (DGS), at prices higher than those available for vehicles purchased through the General Services Administration (GSA) Also, intermediate sedans instead of compacts are purchased. Such procurement is resulting in unnecessary acquisition, operation and maintenance costs. We estimate that for a recent 260 car purchase, to replace part of the existing fleet, unnecessary first year costs will total about $75,500 (See page 3 ) We are reporting this matter to you, before we complete our study, so you can take steps to prevent further uneconomical purchases of police cars. We understand that the Metropolitan Police Department intends to order 130 police cars later this year as part of its planned replacement program If such an order is placed following the existing procurement practice, the potential unnecessary first year cost will total about $34,000 (See page 3 ) Comments of the Director, Department of General Services and the Director, Office of Finance and Management, Metropolitan Police Depart- ment, have been considered in preparing this report. CURRENT PROCUREMENT PROCEDURES FOR MPD VEHICLES As of September 28, 1976, MPD had 550 sedans, 341 marked and 209 unmarked, in its motor fleet. (However, by the end of fiscal year 1977 the fleet will be reduced through attrition to 488 sedans ) If funds are available, about 1/2 of the marked vehicles and 1/3 of the unmarked vehicles are replaced each year because of high mileage. MPD requests DGS, the District's purchasing agent, to procure the vehicles DGS decides the procurement source.

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