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GAO-04-141R 1 (2003-10-17)

handle is hein.gao/gaobaamim0001 and id is 1 raw text is: I Accountability * Integrity * Reliability United States General Accounting Office Washington, DC 20548 October 17, 2003 The Honorable Emily J. Reynolds Secretary of the United States Senate Subject: Senate Office of Public Records Revolving Fund Dear Ms. Secretary: We performed procedures you requested to assist you in determining whether the Senate Office of Public Records revolving fund's reported fiscal year 2001 (October 1, 2000, through September 30, 2001) and fiscal year 2002 (October 1, 2001, through September 30, 2002) receipts and disbursements and fund balances at the beginning and end of the review period are complete and accurate. In summary, the procedures you asked us to perform included reviewing documentation supporting the Senate Office of Public Records revolving fund's recorded receipt and disbursement transactions for evidence that the transactions were properly authorized, recorded, and reported on the Senate Disbursing Office's monthly Statement of Funding Authorization and Expense Activity reports. In addition, you asked us to review the fund balance at the beginning and end of the fiscal years under review. As a result of performing the agreed-upon procedures, we identified one instance in which a cash disbursement was not forwarded to the Senate Committee on Rules and Administration prior to payment. This occurred during the displacement of staff from the Senate Disbursing Office as a result of the anthrax incident in the fall of 2001. Additionally, we found that the beginning and ending fund balances for fiscal years 2001 and 2002 recorded in the Senate Disbursing Office's monthly statements agreed with the balances reported by the U.S. Treasury. The details of the agreed-upon procedures along with our results are presented in enclosure I. The unaudited Schedules of Receipts, Disbursements, and Fund Balances for fiscal years 2001 and 2002 for the Senate Office of Public Records revolving fund are in enclosure II. By specifying the agreed-upon procedures, your office was responsible for ensuring that the procedures we performed were sufficient to meet your objectives, and we make no representations in that respect. In performing these procedures, we conducted our work in accordance with generally accepted government auditing standards that incorporate financial audit and attestation standards established by the American Institute of Certified Public Accountants. These standards also provide guidance when performing and reporting the results of agreed-upon procedures. In agreeing to perform the procedures you requested, we discussed this guidance and the related limitations on the nature, scope, and intended use of our work with your GAO-04-141R Senate Office of Public Records Fund Review

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